Customer Retention Service

Tips to improve customer loyalty

What is customer retention?

Customer retention is the collection of activities a business uses to increase the number of repeat customers and to increase the profitability of each existing customer.

Customer retention strategies enable you to both provide and extract more value from your existing customer base. You want to ensure the customers you worked so hard to acquire stay with you, have great customer experience, and continue to get value from your products.

In short, the acquisition creates a foundation of customers while your retention strategy is how you build customer relationships and maximize revenue for each one.

Before you begin to even consider a retention strategy, you need to understand what your current customer retention rate is. You’ll first need to define a period — whether that’s quarterly or yearly. Then, follow this formula: 

Customer Retention Rate = ( (# Customers at End of Period – # Customers Acquired During Period) / # Customers at Start of Period) ) X 100

For example: Imagine you start the year with 20 customers, gain five new customers in the first quarter, and have one customer churn.

( (24 – 5) / 20 ) ) x 100 = 95% retention

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Why are customer retention services important for your business?

Customer retention–the act of keeping current customers that you have already spent money acquiring–is extremely important for any business. Attracting a new customer costs five times as much as keeping an existing one, and depending on the industry you are in, it can cost up to 30 times as much! Increasing customer retention rates increase profits. Many companies don’t realize how important retention is, focusing more on the acquisition and sometimes leaving their current and loyal customers unsatisfied. Customer retention helps increase the profitability of your business in several ways that you might not realize. Here are the reasons why customer retention is key to your business’ success.

Save Money On Marketing

As we mentioned above, it costs significantly more to acquire a new customer than it does to retain an existing one. So save your money and reduce your marketing expenses by keeping your old customers who are already familiar with your products and services. Familiarization with your products and services also means your business needs to spend less time on customer support.

Repeat Customers Means Repeat Profit

Loyal customers will use your business regularly for purchases and tend to spend more money. Existing customers are 3 to 10x more likely to buy than a cold lead (MarTech). They are 50% more likely to buy new products and spend 33% more than new customers. A valued customer trusts your business and believes that you offer a superior service compared to competitors. This customer believes that your company listens to their needs and requests, so you must do so! Pay attention to which brands, products and purchases this customer prefers, as they are more likely to make additional purchases at your business.

Free Word-Of-Mouth Advertising

We’ve said it before, and we’ll say it again: word-of-mouth is the most cost-effective advertising you can have and only comes from your loyal, happy customers. Repeat customers are more likely to tell their friends and family about your business and its products, and customers respect the opinion of those close to them. Customers are happy to tell people about the excellent service they received or a product that they enjoyed.

Just look at some of the numbers.

92% of people trust recommendations from family and friends more than all other forms of marketing.

A successfully retained customer is much more likely to refer to other customers. These referees cost less to acquire and have a higher lifetime value than customers gained from other ways.

 Retained Customers Will Provide Valuable Feedback

Customers that you retain provide valuable feedback, and it’s important that you listen.

97% of consumers said they are somewhat likely to become more loyal to a company that implements their feedback, while 55% of consumers said they are not likely to continue being a customer of a company that ignores their feedback (Apptentive).

Customers who make frequent purchases from your business will know which areas of your business could be improved. How can you improve your business if you are only dealing with new customers? Ask your repeat customers how your business can serve them better. This will lead to new opportunities that you may have overlooked, and lead to increased retention rates and sales.

Loyal Customers Will Pay Premium Prices

Long-time, loyal customers are far less price-conscious than new customers because they value your company already and, thus, are willing to pay the price for your services. Many customers associate higher prices with quality service and retained customers trust that your company can deliver this quality over competitors.

Figure out why customers are leaving you

For a businesses, customer loyalty is king. It typically costs 5 times more to acquire a new customer than to keep an existing one. Existing customers can be worth more, too—they are 50% more likely to try new products and 31% more likely to spend more than new ones. But despite these telling statistics, customer loyalty is underrated.

In fact, 44% of companies focus more on acquisition than retention.

So the question today is: Why do customers leave, and what can you do about it?

Your customer service isn’t good enough

Take a deep breath for this one: a staggering 75% of customers say they’ve left a business because of bad customer service experiences. When it comes to retention, providing great customer service is the single most important thing you can do. While we won’t go into the most obvious and easy ways to make your customers happy here, one aspect that is often overlooked regarding customer loyalty is employee churn.

Keeping the same friendly faces that your customers are used to, and that know them, can have a significant impact on retention. After all, people buy from people. So if you look for ways to keep your employees loyal and you’ll indirectly also be keeping your customers loyal.

If a customer has had a bad experience, all is not lost, but make sure to rectify the situation as best you can. A personal connection is key here, so reach out and provide them with some incentive to give you another chance, like a hefty discount off their next purchase.

Their loyalty isn’t rewarded

No one likes to feel they aren’t treated as well as others, and existing customers feel the same about offers designed to entice new business. Never lose sight of the fact that your long-term, loyal customers are your most valuable.

As well as rewarding them regularly for that loyalty, make sure that you know what these customers want, and continue to focus on those products. If you have a product or service that no one buys, except for the handful of customers that comprise a few percent of your sales, you best keep offering that!

You don’t focus on value

Business is a tough, competitive world. Whatever loyalty your customers have, they’ll be tempted by some other business who is offering them a similar product but undercutting you on price. The key is therefore not to focus on price, but on the value you deliver.

Make it worth their time to stick with you, through offering tangible features and rewards, as well as intangible benefits like your outstanding relationship with them and a deep understanding of both what they do and what they need.

Technology troubles

You can have the best product in the world and a wonderful team selling it, but if your checkout process takes half an hour instead of the two minutes it should, you can bet no one will be buying!

Technology is an enabler, and in the modern world, that means it can make almost anything quick, easy, and painless. Review all the steps customers have to go through to give you their money, and then work out how to make it faster and smoother.

If you’re bringing in new ways of doing things, from accepting more payment methods to offering a ‘click and collect’ service, let your customers know what’s happening and how they’ll benefit. And never take away a feature they use and love without consultation and explanation aplenty.

What are customer retention strategies and best practices?

Of course, acquiring new leads is great, but retaining existing customers should be your primary focus. Because several studies found that 68% of sales come from existing customers.

Make customer experience (CX) a strategic priority

Customer retention is a byproduct of customer service and experience. If you create a good experience, that is consistent and predictable, then you have a right shot at improving and setting good customer retention examples.

Everything you do impacts your customers’ perception and their decision to return back to your business or not. Customer experience comprises all the touchpoints with your business starting from website navigation, customer service interaction to the final purchase.

Thus, great customer experience is your key to customer retention.

Here are a few tips:

  • Improve customer satisfaction – A satisfactory interaction with your brand undoubtedly creates a great impression and experience that encourages customers to retain your business.
  • Convert first-time customers to loyal customers – When customers are delivered consistent service they are delighted with the experience and develop loyalty towards your brand.
  • Improves customer advocacy – Happy customers not only have high lifetime value but also turn out to be the best brand advocates. They share their experience with their friends to improve brand credibility.

The unforgettable customer experiences are the ones that create an emotional connection with customers. Businesses that use emotional connections outperform their competitors by 85% in sales.


Respond to customer issues instantly

The primary reason for the bad customer experience is “longer response time”.

Implementing live chat can be one of the best customer retention strategies and significantly reduce the impact of the factor that adversely affects the customer experience.

59% of customers are more likely to buy when brands answer their queries in under a minute.

Customers become loyal towards your brand and retain for a long time period.

How live chat can be a good customer retention idea?

  • Immediate assistance – It helps to provide instant solutions to all the sales and support related queries. By routing the conversation to the right support team the queries are solved faster.
  • Boost customer satisfaction – It drives customer satisfaction by reducing wait time and converts visitors to loyal customers who not only retain with your brand but also advocate with positive word of mouth.
  • Proactive customer engagement – You can engage customers proactively in the right direction before the doubt becomes a big problem.

Best Practices:

  • Resolve your customer queries instantly with live chat as they demand immediate response when it comes to customer service.
  • An immediate response helps in more sales conversation and retain customers with your business.


Deliver real-time customer engagement

Businesses that empower their customer support team with live customer engagement tools such as co-browsing and video chat can deliver faster solutions in the first contact. The live engagement tools reduce the number of customer touchpoints and deliver effective solutions in the first go.

By using the visual tools, you can guide them through the complex form fill process, make onboarding seamless, and provide a virtual in-person experience.

Customer engagement tools can be one most preferred client retention strategies. Let’s see how.

  • Personalize support – Having a face to face interaction encourages personalized conversations and removes all fears and frustration settles faster, thus, building personal and reliable customer relationships.
  • Improve customer experience – With instant response you reduce the number of customer touchpoints. Live sessions have a great impact on customer satisfaction. With co-browsing, you can deliver an interactive real-time experience to your customers.

Best Practices:

  • For communicating the technical concepts and complex form fill up, combining video chat and co-browsing can deliver effective solutions.
  • You can develop friendly communication with customers that positively impacts customer relationships and deliver faster responses in real-time.


Create a well-tailored customer retention program

Loyalty programs help your customers feel valued and appreciated. By delighting your customers with special offers and rewards, you make them feel good about purchasing and motivate them to keep coming back.

Motista says, Customers with an emotional connection to a brand have a 306% higher lifetime value, stay with a brand for an average of 5 years, and will recommend brands at a much higher rate.”

How to increase retention market customer loyalty programs?

  • Loyalty programs are inexpensive to implement but can significantly increase customer lifetime value (CLTV).
  • An effective loyalty program helps you to identify your brand ambassadors who have to turn out to be your loyalists and spread the word of mouth virality.

In order to foster better customer relationships, loyalty programs can be highly beneficial in giving frictionless experience.


Implement customer feedback judiciously

“Your most unhappy customers are your greatest source of learning.” -Bill Gates

And the easy way to know your customers are happy or unhappy with your products and services is by having regular customer feedback. Customer feedback is vital for every business and an important factor that determines the growth of your business.

Customer complaints or feedback provide you with the customer’s perceptions about your overall business. They also give a clearer view of how you are performing. Collecting feedback requires asking customers to share their feedback about the product, service, or about their overall experience.

The best time to ask feedback from customers is right after a customer service conversation. Collecting feedback becomes effective when you analyze and act upon it.

Best Practices:

  • Categorizing the feedback comments collected from customers for sending to concerned departments. Divide them categories that deserve their branding and attention into subcategories.
  • Consolidate all the results and make a plan of action as to how you intend to respond to each of the issues raised.

Hire a well-trained customer support team to ask feedback questions at the right time, choose the right channel to ask feedback to customers, tailor the feedback questionnaire, direct the feedback questions to the right team.


Deliver consistent omnichannel customer service

Customers expect contextualized engagement and seamless transitions between channels like phone, social channels, website. Businesses that engage their customers by understanding their journey and needs can deliver a personalized service experience.

When you understand how customers interact with your brand across multiple channels, you can optimize your processes to reduce customer frustration and bridge the gaps in the process. It increases customer satisfaction and acts as a great customer retention solution.


How to improve customer retention programs by going omnichannel?

  • Map your customer journey to gain valuable insights on their previous interactions, conversation history, etc. that helps to take proactive actions.
  • Identify the most preferred channels by customers to connect with your business. It provides customers as many ways to reach out to your business.
  • Be where your customers are to deliver customer support 24×7 across those channels

When you can engage customers seamlessly by being where they are and provide consistent service across channels, you deliver the best omnichannel customer service.

Best Practices:

  • You can collect customer feedback to know whether your customers are satisfied or not. Accordingly, you can improve the support process and exceed customer expectations.
  • When businesses deliver omnichannel customer service, the number of customer touchpoints is reduced by reaching them across various channels.


Map your customer journey

Mapping your customer journey or buyer journey mapping helps to identify, structure, and improve the complex interactions that customers experience across their journey. This makes your business customer-centric and builds customer loyalty.

Analytics helps you to understand the steps customers go through while interacting with your company to reduce the operational and communication gaps.

Best Practices:

  • Research to validate the customer journey while identifying key opportunities to add value and build customer loyalty and engagement.
  • Understand how the customer journey research can help to shape ongoing customer retention solutions.


Listen & empathize with your customers

One-time customers aren’t going to fuel the continued growth of your business. Retaining customers is crucial to your long-term business success. Businesses that put efforts to understand that what customers are looking for, helps them to offer the right product, service, or solution. Practising listening culture is a great retention strategy for customers.

Thoroughly listening to customers helps you to develop empathic abilities. An empathetic statement has a good impact on customers and the feeling that you can understand their problem. But it is difficult to help customers who are not receptive.

What should you say to customers who express dissatisfaction?

While such situations are quite sensitive to handle, using well-designed chat or call scripts for different scenarios can help to deal with all kinds of customers. The consistent response helps to resolve the customer issues and settle him down to normal.

Best Practices:

  • Learn about your customer experience with your products and services. Listen to them and identify their needs.
  • Train your customer support employees with soft skills – handling customers with patience, politeness, and pleasingly.

Provide transcripts to the support team to use during customer service interactions.


Maintain customer communication

Consistent communication are one of the best ways to stay connected with customers and build lasting relationships with them. It proves to be one of the best customer retention strategies and help businesses to attract new prospects and also retain them with your business.


How to retain customers using regular communication?

  • When you launch a new product or feature, update them about the recent add ons to your brand using emails, phonecalls, demo requests etc.
  • Email newsletters allow you to send targeted information to your audience, helping customers feel catered to and encouraging them to engage more with your brand.
  • Personalise your communication for each segment. You can sort the list into groups based on factors like purchase history and age demographics, then cater each newsletter to each group.

Thus, you can show customers products or news on what they may be interested in. Following such ways to engage customers can be the best retention tactics, any business can follow. They prefer choosing your brand over others and stay linked with you for a longer period.

Best Practices:

  • Keep your focus on benefits parts as customers are not concerned about a specific feature added. Instead, they want to know how it will help them achieve their goals.
  • Make use of good content and eye-catching visuals to convey your message to your customers.


Keep a track of customer retention metrics

To maximize your efforts on customer retention strategies, you need to understand how to track and measure some key retention metrics. When you know how to calculate the key metric, you can begin to put them to work in your store for lasting, profitable results.

Key customer retention metrics are as follows:

  • Attrition rate – It helps in knowing your churn rate helps you determine what steps to take when developing a retention strategy.
  • Repeat customer rate – Your repeat customer rate is simply the percentage of your customer base that has made more than one purchase. Loyal customers are the ones who make repeat purchases.
  • Customer lifetime value (CLV) – CLV indicates how much your customers are spending during their customer lifecycles. When your customers are loyal, they tend to spend more, yielding greater lifetime value.

Measuring the retention metrics can help you to identify, which are the strategies that are performing well and the ones that need improvement. Tracking the metrics help you to retain your customers before they become your ex-customers.

Best Practices:

  • You have to measure your customer retention metrics regularly to understand the retention techniques that are performing well and those need to be modified.
  • When you know the ways your customers like to be served, similarly craft the engagement plans to make your service effective and helps in retaining customers.


Assist proactively to improve customer retention

You can proactively assist your website visitors and customers by using all the customer data you have. Analyzing the data will help you to understand your customer needs and assist accordingly to improve customer retention.

For example, if you are a SaaS business and you know that customers are constantly getting stuck at a certain point. You can create triggers that will automatically send them messages to walk through that issue they are facing.

Best Practices:

  • You will incorporate that feedback into the product to ensure that your customers don’t get stuck at that particular point.
  • SaaS is different because almost all the interactions are digital and measurable but the principles of being empathetic to your customers’ needs remain the same, no matter what business you are in.


Leverage employee engagement

As a part of their client retention programs, businesses have to go beyond products and prices. What they need to do is leverage their most under-utilized assets i.e. employees base. When the employees are engaged they deliver personal customer experiences that create customer loyalty.

Gallup study about employee engagement says, a U.S. workforce with only 30% of employees engaged in their work, with active disengagement costing the American economy an estimated $450-550 billion per year.

Best Practices:

  • When you value your employees, they are ready to go the extra mile for you and deliver the best customer service experience.
  • It is important to make employee training an integral part of your company culture to make them aware of your company’s vision and customer engagement strategies.

With well-designed client retention strategies, you can understand your customer needs and improve loyalty. You have to deliver extraordinary customer service and develop interpersonal courtesy to treat customers positively.

Make your customers feel they are part of your business by taking their opinions. Implement their suggestions and acknowledge them to achieve the customer success they deserve.

Need for sound customer service to make your customer stay

Set Customer Service Standards

Employees and customers alike need to know what the expectations are. Customers need to know what your business is willing to do for them and employees need to know how you expect them to provide your products and/or services to the customer. Just telling them is not enough; you need to create a document that lays out what you consider to be acceptable customer service standards.

Put the Right Staff and Processes in Place

There is no way that the quality of customer service can exceed the quality of the people who provide it. So your small business needs to have the resources in place to provide the kind of customer service that will meet or exceed customers’ expectations. Whether those resources are front-line counter staff or efficient product distribution systems that will get your product delivered to the customer on time.


Customer service software that provides a help-desk solution or customer relationship management (CRM) can simplify and streamline many of your customer service interactions. You can also provide your employees with apps that will enhance customer service

Train Your agents

Employees who are dealing with customers need to do more than just be friendly if they are to deliver good customer service. Get over the idea that enthusiasm and a smile are enough, although they are a great start; effective customer service training must be reinforced and taught regularly.

Treat Your Employees as Your First Customer

No one enjoys being served by a grumpy disgruntled person. Unhappy employees will never create happy customers. So keep your employees happy. When your employees are happy they will look forward to work because they are valued and appreciated, says Laura Lake — the kind of employees who are ready and willing to value and appreciate your customers.

Solve Customers’ Problems Quickly and Easily

Customer problems are the best opportunities to create loyal customers.

Research by the Customer Contact Council found that exceeding customers’ expectations had surprisingly little effect on customer loyalty; it was the amount of effort a customer had to make to resolve problems that correlated strongly with customer loyalty.

94% of customers who were able to resolve issues painlessly said they would purchase again from that company.

Create a Customer Loyalty Program

Customer loyalty programs can not only help create loyal customers but help you gain new customers. Successful loyalty programs can also boost your small business’s bottom line as they motivate for loyal repeat customers to buy more. It is always a more cost-effective and easier way to increase sales than attracting new customers.

Assess Your Customer Service Regularly

Customer feedback is a great tool for improving customer service and customer loyalty. Your customers are telling you what they like or don’t like about your products or services regularly in person, through email, by phone or through social media. Use these interactions to identify consistent issues and act upon them.

You should make sure that you also seek the opinions of your less vocal customers, by conducting customer assessments and/or using customer surveys.

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